Home      Timber Industry     Bidding Manuals and Documents      Inspection and approval of Forest Reserve areas for TUCs
Inspection and approval of Forest Reserve areas for TUCs
Inspection and approval of Forest Reserve areas for TUCs

Title: Inspection and approval of forest reserve areas for TUCs No: 03
Version: 2 Date: 01 June 2003
Prepared by: GB/JD Approved by:  
Preceded by Procedure No:   Followed by Procedure No: 04
Purpose: To determine the suitability of Forest Reserve land for allocation TUC and to approve areas deemed suitable.
Applies to: FC Chief Executive RMSC DirectorFSD Regional ManagersFSD District ManagersFC TREC Secretariat
Reference Documents: LI 1649 and LI 1721
1.       The RMSC Director periodically provides the FC Chief Executive with a list of unallocated areas including concessions are due to expire that, on the basis of the most up to date inventory and other information, are considered suitable for allocation of timer rights under a TUC.�
2.       The FC Chief Executive sends a request to each FSD District Manager concerned, with a copy to the FSD Regional Manager concerned, to form a Field Inspection Team to assess information about each proposed area within their jurisdiction.� Each Inspection Team is led by the FSD District Manager and comprises representatives from the following organisations: a)       the District Assembly concerned (2 persons); b)       the Traditional Council concerned (1 person); and c)       through the District Chief Executive, the owners of the land concerned or their nominated representatives, including at least one farmer who farms on the land, if any (not more than 2 persons)The District ManagerForest officer may if appropriate co-opt other parties to provide expert advice to the Inspection Team.
3.       When an Inspection Team has been formed, it meets on an agreed date and determines an appropriate schedule of tasks for the inspection.� These include: d)       viewing topographical and other maps of the area; e)       viewing existing inventory documentation; f)         physically inspecting parts of the area; and g)       any other activities it deems necessary.
4.       After completing all tasks in Step 3, the Inspection Team forms an opinion about whether the land is suitable for allocation of timber rights under a TUC on the basis of: h)       the quality, quantity and value of timber; i)         ecological restrictions (e.g. sensitive habitats); j)         environmental restrictions (e.g., watersheds); k)       social/economic restrictions (e.g., conflicting land use designations); and l)         any other relevant characteristics.
5.       The Field Report will state if the land is suitable for a TUC, and whether all landowners have given their consent and are prepared to sign an undertaking to negotiate in good faith a Social Responsibility Agreement with the eventual winner of a bid for timber rights and subject themselves to independent arbitration should those negotiations not reach a satisfactory conclusion. The FSD District Manager submits the report through the normal channels to the FC Chief Executive.
6.       If the FC Chief Executive is satisfied with the report's recommendations and they are positive, he notifies the District Chief Executive and requests him to prepare a notice to communities in the area that the area has been selected for allocation of timber rights under a TUC.

7.       The FC TREC Secretariat creates a file for each area approved for a TUC and for each area not approved for a TUC.� Each file contains: a)       records of the inspection process; b)       the Field Inspection Team's report and recommendations; c)       any correspondence relevant to the recommendation; and d)       the FC Chief Executive's decision.


Forestry Commission of Ghana       |   About Us  |   Site Map   |   Contact Information   |   FCIIS